Administrative Assistant - Diocesan Centre

POSITION TITLE: Administrative Assistant – Personnel Team (Full Time) - Diocesan Centre, London

POSITION SUMMARY: Primarily responsible for administrative support to the Personnel Team. The Administrative Assistant will support the Director of Priest Personnel in the ongoing management of clergy within the Diocese of London.

REPORTS TO: Director of Human Resources.

DUTIES & RESPONSIBILITIES: As a member of the Personnel Team, you will provide administrative support to the Director of Priest Personnel and the Director of Permanent Deacons. You may be required to provide support to other groups within the Diocesan Center on an as needed basis. Collaborates with Human Resources and the Bishop’s Office.

This includes:

• communication with internal and external clergy regarding the effective management of Priest Personnel.
• maintain accurate records and files for diocesan and international clergy.
• attend to appointments, phone messages and meeting schedule for the Director and Bishop as appropriate.
• manage correspondence, reports and incoming mail.
• prepare agendas, minutes and action plans.
• support the Priest Personnel Board and other committees.
• event planning as needed
• interact with other groups in supporting the strategy of the Diocese.
• other administrative duties as assigned.

QUALIFICATIONS:

EDUCATION: College diploma or related administrative assistant experience

EXPEREINCE: Minimum of 3 years of experience in an administrative environment

SKILLS:

• proficient using latest versions of Microsoft Word, Excel, and PowerPoint.
• excellent interpersonal, planning and communication skills.
• high expectations for quality projects.
• collaborative, supportive, flexible team player with high degree of initiative.
• resourceful self-starter with thorough attention to detail
• friendly, hospitable and professional representative of the Diocese of London
• communication, organization, data and budget management skills

SALARY: Salary in accordance with the Diocese of London Personnel Policy.

Note: We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please send cover letter and resume to: infohr@dol.ca. or to: