Part-Time Administrative Assistant

Position: Regular Part-time Administrative Assistant
Family of Parishes: Fanshawe-Thames Catholic Family of Parishes, London

Work Locations:
Tuesdays and Thursdays at St. Andrew the Apostle Parish –1 Fallons Lane, London
Wednesdays and Fridays at Mary Immaculate Parish – 1980 Trafalgar Street, London
Commitment: 28 hours per week with flexibility to increase hours to attend monthly meetings will be required. Regular hours are 8:30 am – 4:00 pm (with a 1/2-hour unpaid lunch)
Compensation: In accordance with the Diocese of London Personnel Policies. This position is eligible for participation in the DOL health and welfare benefits and defined benefit pension plan.
Vacation: In accordance with the Diocese of London Personnel Policies
Posting Date: Thursday March 16, 2023
Closing Date: Friday March 24, 2023

POSITION SUMMARY
Reporting to the Pastor, the Administrative Assistant provides front-line reception, both in person and over the telephone. This position is the first contact for visitors and parishioners and is the ‘face’ of the Parish Family. The Administrative Assistant provides general clerical assistance as required and promotes and supports the mission of the Diocese of London: being a mission-oriented Church that forms disciples of Jesus.

SUMMARY OF DUTIES:

• Provides general administrative support to the Pastor and Associate Pastor(s)
• Greets and welcomes visitors to the parish office.
• Manages the general activities of the parish office including but not limited to: responds to inquiries and requests for assistance and/or directs requests to the appropriate resource, ensures website information is accurate and timely, maintains office supplies, maintains phone system and message system, assists co-workers and Pastors with correspondence needs, maintains files, maintains room reservations
• Completes mass requests and accurately records information. Provides Pastoral team administrative support and maintains sacramental registers and records including: Baptisms, 1st Reconciliations, 1st Communions, Catechesis, Marriage Prep, Weddings, etc.
• Updates and maintains accurate Parish Listings on DDMS (Diocesan Digital Management System)
• Produces the Family of Parishes’ weekly bulletin which may require organizing inserts
• Produces commentator's sheet for weekend masses, including Prayers of the Faithful and announcements.
• Tracks Mass intentions and payments
• Coordinates appeal mailings at Easter, Thanksgiving and Christmas across the Family of Parishes
• Other similar duties as required.

QUALIFICATIONS AND REQUIREMENTS:

• Completion of post-secondary education in Office Administration and/or a relevant field of study
• A minimum of 1 year work experience in a professional office environment
• Proficiency in and working knowledge of Microsoft 365 software (WORD, EXCEL, POWERPOINT); Outlook Email
• Prior experience and/or knowledge of software programs such as SharePoint and Business Vision is an asset.
• Ability to work collaboratively with other members of the Pastoral Team, office staff and parish groups.
• Excellent interpersonal and communication skills (written and oral)
• Ability to work independently and prioritize work.
• A quick learner who is not afraid to question the status quo.
• Ability to maintain high degrees of confidentiality.
• Knowledge of the Fanshawe-Thames Catholic Family of Parishes; Catholic Church and Diocese of London operations
• A Police Record check as deemed suitable by the Diocese of London will be required.

Interested applicants are invited to email a cover letter and resume to standrew@dol.ca.

Please include Administrative Assistant Application in the subject line of your email.

Note: We thank all applicants for their interest in this position but only those selected for an interview will be contacted. No phone calls please.