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Position: Secretary/Receptionist, London South Family of Parishes
Location: London, Ontario
Posting date: June 22, 2022
Closing date: July 15, 2022
Position Summary:
The London South Family of Parishes, which was newly activated July 1 2022and comprises the individual churches of St. Justin, St. Francis/St. Martin and St. Leopold Mandic is seeking a full time secretary/receptionist (37.5 hours weekly).
Salary: In accordance with the Diocese of London guidelines.
Primary Duties and Responsibilities:- Review parish website daily to ensure accuracy and to forward any messages.
- Review office stationery needs and order in a timely way.
- Manage the general activities of the parish office.
- Welcome, screen and direct telephone, walk-in, facsimile and email inquiries attending to needs and requests of individuals (i.e., Sacrament information, Mass card requests, St. Vincent de Paul food assistance, and relay of general information.)
- Prepare and/or file correspondence and information.
- Entry of new and up-dated information into the Parish computer systems programs.
- Receive deliveries
- Produce weekly bulletin, reader's sheet and Mass intentions tracking.
- Record facility scheduling for staff and parish groups.
- Maintain and up-date records of reception of sacraments.
- Prepare and process sacramental registrations, certificates and licenses.
- Change automated message system to reflect current informational changes i.e., mass times
- Make appointments for designated staff; help maintain Pastor’s schedule
Qualifications/Skills/Experience:
- Friendly and helpful on the phone and in person
- Time management skills - able to complete work unsupervised and in a timely manner.
- Organizational skills - ability to implement a plan of action in an organized and efficient manner.
- Communication skills - able to communicate effectively in writing and orally.
- Able to maintain confidentiality due to exposure to sensitive information
Note: We thank all applicants for their interest, however only those selected for an interview will be contacted. Please send a cover letter, resume and three references to Gary Williams at gwilliams@dol.ca.